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Administration

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1. How do I submit a complaint or request for service?

Please use our Citizen Request Tracker to submit concerns, complaints, or problems.

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Building Department

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1. When is a construction permit required?

A construction permit is required for all work that is not considered minor work. Items such as re-roofing, siding, and replacing water heaters or furnaces are a few examples of minor work. For questions about construction permits, please contact the Building Department at (973) 762-8120 ext. 3600.

2. Will my taxes go up when I receive a permit?

Most maintenance work does not result in an increase in taxes. If you have a concern, please contact the tax assessor's office at (973) 762-8120 ext. 2400.

3. Can I start work before I receive my permit?

No work can begin until a yellow place card is presented. This means that all plans and applications have been approved, and all fees have been paid.

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Clerk

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1. Where can I obtain Jitney and parking permits?

The cost of the Jitney is $80. Parking permits are $200. The combination of both Jitney and a parking permit is $215. Permits can be obtained at the clerk's office:
574 Valley St.
Maplewood Township, NJ 07040

2. Where can I apply for a marriage license?

You can apply for a marriage license at the clerk's office:
574 Valley St.
Maplewood Township, NJ 07040

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Engineering Department

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1. How can I request a street light for my neighborhood?

Please view the department's street lighting policy for more information on requesting street light installations. Link to policy

2. How can I request traffic calming for my street?

Please view the department's traffic calming policy for more information about requesting traffic calming. Link to policy

3. How can I request a sign be installed for my street?

Please view the department's signage policy for more information about requesting sign installation. Link to Policy

4. How can I request a stop sign on my street?

Please refer to the department's policy on stop signs Link to policy

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Fire Department

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1. How can I schedule a smoke detector and carbon monoxide inspection?

To schedule an inspection, please call the Administrative Assistant at the Fire Department at (973) 762-6500 ext. 15.

2. Can the Fire Department inspect my home for possible fire hazards?

Yes, the Fire Department can inspect a home for possible hazards, as well as help you work on an evacuation plan. For more information, please call the Fire Department Deputy Chiefs' office at (973) 762-6500 ext. 17.

3. How can I obtain a copy of a fire report for my home or business?

You can pick up a copy of a fire report the next day following an incident by going to Fire Headquarters. The Administrative Assistant can help you during business hours, or you may ask to speak to the Tour Commander on holidays or weekends. It is recommended that you call in advance, so that we may have the report ready for you when you arrive. Fire Department Contact Information

4. How many smoke detectors and carbon monoxide detectors do I need?

Please click on the link below to download instructions on the placement of Smoke and Carbon Monoxide Detectors. Along with useful information, you will find a diagram of where to locate these items. Smoke and Carbon Monoxide (CO) Instructions

5. Can I schedule a tour of the fire house?

Yes. For more information please call the Administrative Assistant at the Fire Department at (973) 762-6500 ext. 15.

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Municipal Court

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1. How to file an appeal?

Please visit the New Jersey Judiciary website for information on filing an appeal.

2. How can I expunge my criminal record?

Please view information from the New Jersey Judiciary about expunging a criminal or juvenile record.

3. What rules govern the municipal court system?

Please view the New Jersey Judiciary website for information on rules governing practice in the municipal courts.

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Public Works

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1. What are my recycling days?

Click on the Recycling Collection Dates link for the 2012 schedule. Recycling Collection Dates

2. How do I request a tree removal?

If you need to have a city tree pruned, removed, or planted please call 973-762-1175.

3. When is the next electronic recycling day?

To find the next recycling day, please view the recycling page, or contact the Department of Public Works at (973) 762-1175.

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Purchasing

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1. To do business with the Township do I need any special documents or paperwork?

In order to become a vendor with the township you must have a Federal Tax ID number or a Social Security number. You will also need a Business Registration Certificate (BRC) which is easily obtainable from the New Jersey State web site.

2. What is meant by the Bid Threshold.

A bid threshold is an amount of a one-time purchase of an aggregrate amount for purchases of a similiar kind in a 12 month period for which you must go out to bid. For Maplewood that amount is anything costing $36,000 or more.

3. What about items costing under $36,000, how are they handled?

Under the Local Public Contract Law and the Township's purchasing policy any purchase up to $5,400 is considered a small purchase and can be done without additional quotes. From $5,400 to $36,000 is considered the quote threshold and the Township must obtain "more than one" quote for the goods or services. Typically the Township tries to get three quotes.

4. Once bids are opened how long until a contract is awarded?

The Township has 60 days from the opening of sealed bids until it is required to make an award or reject all bids. This can be extended by mutual agreement of the Township and the bidders. Typically, the department who issued the bid will review the three lowest bidders, call references, check the insurance and other requirements and will make a recommendation in writing to the Township Committee (TC). The TC is required to make the award by resolution. In most cases, this process takes less than one month.

5. What is a Purchase Order and a Voucher.

A purchase order and a voucher is the same thing. When a department wants to purchase something they use our finance system and encumber funds from their budget accounts. This ensures that the funds are taken from the available balance and not over expended. The encumbrance process leads to the issuance of a Purchase Order or PO. The vendor receive the PO and it is a contract which states that if the vendor supplies the good or service, the Township is obligated to pay that vendor the amount encumbered for that service.

6. How often does the Township pay its bills?

The Township Committee approves bills for payment at its regularly scheduled meeting, those are the first and third Tuesdays of each month. The second meeting of August is sometimes canceled. Once approved, it takes the Finance Department a couple of days to print and mail the check. Bills to be paid are listed on a "Bills List" and this list is posted on the Township's web site.

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Recreation

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1. What are the Recreation, Parks, and Cultural Affair's office hours?

The office is open from 9:00 am to 4:30 pm.

2. Do you need to be a resident to be a member of the pool?

Yes, you must show proof of Maplewood residency to be a member of the public pool.

3. How can I obtain guest passes for the pool?

Please present your pool membership card at the pool to obtain guest passes:
Maplewood Community Pool
187 Boyden Ave.
Maplewood, NJ 07040

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Welfare

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1. Where can I apply for financial assistance if I have dependent children?

You can apply for assistance at the Essex County Citizen's Service office:
18 Rector St.
Newark, NJ 07102
Ph: (973) 733-3000

2. Where can I apply for food stamps?

You can apply for food stamps at the Essex County Food Stamp office:
18 Rector St.
Newark, NJ 07102
Ph: (973) 733-3000

3. Where can I apply for Section Eight rental assistance?

You can apply for rental assistance at the Department of Community Affairs:
7 Glenwood Ave.
East Orange, NJ 07018
Ph: (973) 266-2822